Finance Procedures and Controls Guide

Purpose of this Guide

This guide was created for two main reasons:

1. To comply with new national audit requirements for all organizations regarding internal controls and procedures in finance and accounting.
2. To provide a helpful tool for administrators, teachers, and other district staff regarding such topics as purchasing, budget, travel, deposits, accidents, and payroll.

Most sections include a flowchart showing the steps needed to accomplish each task.

Most sections also include information called Tips and Guidelines to provide greater detail on each task.

Each section has a table of contents

Page numbers were not used to make it easier to update, add, or delete information in the future.

I sincerely hope you find this guide helpful.

Sincerely,

Douglas L. Newcombe
Director of Finance and Accounting

Finance Department Organization Chart and Duties	type: pdf | size: 31 kB
Purchasing	type: pdf | size: 654 kB
Budget and Finance	type: pdf | size: 313 kB
Travel	type: pdf | size: 260 kB
Building Rentals and Insurance Certificates	type: pdf | size: 192 kB
Activity Accounts and Deposits	type: pdf | size: 222 kB
Accident and Damage Reporting	type: pdf | size: 388 kB
Fixed Asset Inventory Procedures	type: pdf | size: 73 kB
Payroll and Benefits	type: pdf | size: 642 kB
Blank Forms	type: pdf | size: 2 MB